PROJECT MANAGEMENT FUNDAMENTAL

Purpose and Background :

Project Management is one of the most important aspects of the entire construction process. It is the application of concepts, knowledge, skills, tools and techniques to meet the project objectives and increase the probability of project success. Without effective project management, projects are often running into troubles and risking failures.

This practical course gives participants a performance edge by teaching you how to initiate, plan, control and complete your projects more effectively as projects are critical to the success of any organization. It provides participants with the knowledge of project management fundamentals and their benefits in effectively and efficiently managing projects.

Learning Objectives :

To provide practical coverage of all basic aspects of managing projects to meet their objectives within the specific cost and time constraints, with minimum risks and obtain customer’s satisfaction.

Benefits for Participants :

• To provide participants with the knowledge of project management fundamentals and their benefits in effectively and efficiently managing projects
• To provide participants with practical skills, concepts and principles of project management to be adapted to specific project environment
• Familiarization and use of project management vocabulary and terminology
• Understand the characteristics of a successful projects
• Identify and perform the key project management processes and phases as well as their implementation to increase the probability of success of a project and meet customer’s requirements and expectation.

Outline :

The seminar is scheduled for three (3) days; each day starting from 8 :00 AM to 4 :30 PM with a half hour coffee break during each morning and afternoon section.

DAY 1

Foundation Concepts

• Common project characteristics
• Value and outcome of project management
• Definition of project management
• Project management basics
• Project management integrated processes
• Project management processes and project boundaries
• Project roles and responsibilities
• Organizational project management
• Project organization structure
• Project/Functional interface
• Project Organizational chart in a matrix environment
• Critical project management knowledge and skills
• Project Manager (PM)’s characteristics
• Reasons of project success
• Causes of project failures
• The project life cycle
• Project management maturity model
• Project Manager (PM) maturity level
• Basic contract types in project management

Project Initiation

• Develop the project charter
• Develop the preliminary project scope statement
• Project Planning
• Overview
• The absolute imperative of planning
• Planning definition
• The project plan
• Project Plan characteristics
• Change control
• Planning steps
• Project deliverables and the Project Plan

Developing a Mission, Vision, Goals and Objectives for the Project

• Defining the problem
• The customer vision
• The real mission of every project
• Developing the project objectives
• Identifying success criteria
• Using the Work Breakdown Structure (WBS) to plan a project
• Characteristics of a WBS
• Project scope and the WBS
• Guidelines for developing the WBS
• The WBS concept in project management
• The Responsibility Assignment Matrix (RAM)
• Use of the WBS and the RAM
• RACI Chart
• WBS and the Organization Breakdown Structure (OBS)

DAY 2

Estimating Time, Cost & Resources (T,C & R)

1. Cost estimate definition
2. Types of estimating
3. Estimating development
4. Inputs to cost estimating & budgeting
5. Validating an estimate
6. Schedule control

Scheduling the Project Work

1. Planning and scheduling the project work
2. History of scheduling
3. Network Logic Diagrams
4. Project schedule network diagram
5. Developing the project network
6. Definition of network terms
7. The project schedule
8. The Critical Path
9. Using the Critical Path Method (CPM) to manage the project

Risk Management & Project Control

1. Definition
2. Risk Management Top Level process summary
3. Risk Identification
4. Risk Breakdown Structure (RBS)
5. Risk identification data sources & applications
6. Risk Assessment
7. Risk matrix
8. Risk probability determination
9. Risk impacts determination
10. Risk filtering
11. Risk Avoidance approach
12. Risk Contingency approach
13. Risk Tracking and Reporting
14. Risk Management Organization/Responsibilities
15. Risk Management implementation and control
16. Risk report and review
17. Critical Success Factor for Risk Management
18. Project Control
19. Team Member self-control
20. Characteristics of a project control system
21. Project Evaluation
22. Project Review
23. Earned Value Management (EVM)

DAY 3

Managing the Project Team

1. Project team performance
2. Leadership versus Management skils in team environment
3. Team building
4. Team work through planning
5. Leading a team through the stages
6. Developing team commitment

Project Closure

• Effective project closure
• Project closure objectives
• Project closure plan
• Contrac closure
• Administrative closure
• Project closure & contract closure interaction
• Lessons learned
• Post project evaluation
• Celebrate success

How to Make Project Management Work in Your Company

• Working with company executives and senior managers
• Top management involvement
• Project management training
• Project management applications
• Benchmarking
• Professional involvement

Closing Comments

1. Thoughts on major pitfalls of project management
2. Understanding & Leverage the Triple Constraints in project management

Instructor : Jufran Helmi, PMP.